Location: Waltham, MA Duration: 3-month, potential extension pending performance Work Mode: Onsite Schedule: Mon-Fri, 8:30am-5pm EST, 1 hour lunchResponsibilities: - Greet and welcome clients, visitors, and employees with a professional and courteous demeanor. - Serve as the first point of contact by answering and directing incoming phone calls and responding to general inquiries. - Maintain front desk coverage during business hours. - Support office operations through administrative an
Location: Waltham, MA Duration: 3-month, potential extension pending performance Work Mode: Onsite Schedule: Mon-Fri, 8:30am-5pm EST, 1 hour lunchResponsibilities: - Greet and welcome clients, visitors, and employees with a professional and courteous demeanor. - Serve as the first point of contact by answering and directing incoming phone calls and responding to general inquiries. - Maintain front desk coverage during business hours. - Support office operations through administrative and operational tasks. - Sort, distribute, and prepare incoming and outgoing mail and deliveries. - Assist with accounts payable/receivable-related administrative requests and other office documentation as assigned. - Coordinate conference room scheduling and meeting preparations. - Assist with facility-related requests, including maintenance coordination and basic office troubleshooting. - Complete light data entry, filing, reporting, and other administrative duties. - Provide additional support to onsite leadership and team members as needed. Requirements: - Minimum of 2 years of receptionist, administrative support, customer service, or office coordination experience. - Strong verbal and written communication skills. - Professional appearance and customer-focused attitude. - Excellent organizational and multitasking abilities. - Reliable attendance and punctuality. - Basic computer proficiency, including Microsoft Office, email, and web-based applications. - Previous receptionist or front desk experience. - Experience working in a professional office environment. Preferred Skills: - Insurance, Finance, Retail, hospitality, or other customer-facing experience. - Exceptional customer service and interpersonal skills. - Strong relationship-building and communication abilities. - Ability to multitask, prioritize work, and remain organized in a fast-paced environment. - Strong attention to detail and problem-solving skills. - Proficient in Microsoft Office (Outlook, Word, Excel) and comfortable learning new web-based systems. - Ability to effectively use virtual collaboration and communication tools, including Microsoft Teams, Zoom, and other office technology platforms. - Comfortable navigating multiple technology systems simultaneously while providing excellent customer service. - Professional, reliable, and adaptable with the ability to work independently and collaboratively in an onsite office environment. - Self-motivated with a proactive approach to problem solving. Skills: Accounts Payable, Accounts Receivable, Administrative Skills, Calendar Management, Communication Skills, Computer Skills, Conference Management, Customer Relations, Customer Support/Service, Data Entry, Detail Oriented, Documentation, Establish Priorities, Finance, Identify Issues, Insurance, Internet Application, Interpersonal Skills, Leadership, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Product Family, Microsoft Word, Multitasking, Operational Support, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Retail, Telephone Skills, Web-Based Email Software, Writing Skills undefined: Axelon Services CorporationJob type: Full-time
Category: Business
Posted: 2026-09-01T00:00:00.000Z